Archived Announcements Jan-Apr 2005

Posted 4-30-05

Kate Wall, Chairman of the Hospitality Committee for the New England Conference in November is going to run a raffle of door prizes at the CTCA Academy classes on Wednesday and Thursday. Bring your dollars and good luck and you can go home a winner!
Posted 4-27-05

Cindy LaCaprucia, Ellington Town Clerk has some map books 18x24 you open with a key that I am no longer using if someone is interested in buying them. Contact Cindy at clacaprucia@ellington-ct.gov if you are interested.

Posted 4-26-05
Click here for the minutes of the Annual Meeting held on April 14, 2005 at the Mystic Marriott
Posted 4-26-05
Click here for the registration form for the Records Mangement Program sponsored by the Office of the Public Records Administrator.

Posted 4-26-05

Posted 4-25-05
It there any Town Clerk that is 'currently' using "Opti View" for scanning and retrieving documents ?
Please reply to:

Irene G. Masse
Meriden City Clerk
(203) 630-4035 or imasse@ci.meriden.ct.us

Posted 4-15-05
Congratulations to Virginia M. Salisbury, Town clerk of Southbury who has been awarded the designation of "Certified Municipal Clerk" (CMC) by IIMC. Ginger has been employed by the Town of Southbury since 1999. She attained her award by attending classes at the New England Municipal Clerks Institute at Salve University and CTCA classes at CCSU.

Posted 3-30-05

Please go to the Events section of our website to download the registration forms for Town Clerk Academy. Thank you to Betsey Barrett, Lisbon Town Clerk, Kate Wall, Berlin Town Clerk and their committee for a fantastic job with the May School.

We just got word that the press conference regarding the ROVAC proposal has been cancelled, no reason given. It is important that you continue to disseminate the information. It is having an impact. We will keep you informed. Thank you for your cooperation. Sandra Hutton, President

A study group has been formed and meets every Saturday morning at the Newtown Library. The time is 10 a.m. or 11 a.m. The group meets 60-90 minutes and confirms each week. Members are Bridgit (Middlebury), Eileen (Redding) and Lisa (Bethel).

Congratulations to Marguerite Phillips, CMC, Town Clerk of Bloomfield, who has been accepted as a member in the Master Municipal Clerk Academy Program of IIMC. Marguerite has been employed with the Town of Bloomfield since December 1992. Prior to that, she served as Assistant Town Clerk for the Town of Lisbon for six years. She received her CMC designation in 1995 and currently serves as Treasurer of the Connecticut Town Clerks Association.

NOTE: The date for the Certification Exam will be set shortly. It will be posted as soon as the arrangements are finalized. Application will be mailed at the end of April.

The group meets on March 19, April 9, May 14 & June 4 in the mornings alternating between Hebron and Mansfield. Contact Ann Hughes at ahughes@hebronct.com

Holly Krouse, Barkhamsted Ass’t Town Clerk, and an assistant in New Hartford are interested in joining a study group. Contact Holly at hollysmkbiz@yahoo.com

Are there any other study groups out there? Or, is anyone interested in forming a study group? Please post your information to the website or contact Lisa Valenti in North Branford at townclerk@townofnorthbranfordct.com Thank you.

There was a typo in the proposed budget that was mailed to you. Here is the correct version:

CONNECTICUT TOWN CLERKS’ ASSOCIATION PROPOSED BUDGET 2005-2006 FISCAL YEAR

INCOME

EXPENSES

COMMITTEES

I would like to extend my sincere appreciation to everyone who sent me cards, prayers and best wishes during my recent ordeal. I feel very blessed to be enveloped by the blanket of love and concern that was extended to me, and I wholeheartedly attribute my speedy recovery and successful outcome to this phenomenon. Thank you all so much—when you are struggling with the magnitude of my diagnosis, it is truly uplifting to know that I have so many wonderful friends in the Town Clerk’s profession! Sincerely, Tanya Lane, Newington Town Clerk

Please note that the position of Secretary was omitted from the list of nominations of officers to be considered at the Annul Meeting. Please be advised that the nomination for Secretary is Sarah Becker from Old Saybrook. The list of nominations will be amended from the floor at the time of the meeting. Cathy Nurmi, Sterling Town Clerk

Have any study groups been formed for the upcoming Certification Exam in June, 2005? Please send information regarding dates you meet and a contact person to Lisa Valenti, North Branford Town Clerk. I will also post this information to the website. Thanks for your help.

The conference registration material and information is now posted on our website. Please download the forms and register as soon as possible. County VP's, you know those in your county who can't download the forms. You should set up a faxing plan to get the information to those clerks or ask them to contact Sarah Becker for a mailing. Your Executive Board and the clerks of New London county have done an outstanding job putting together this conference. See you all there!

Part time postion available Town Clerk's Office in Killingworth. Call Sue Adinolfo at 860-663-1616.

Andy Garfunkel, Norwalk Town Clerk is recovering from recent surgery. Please send your good wishes to his office at City Hall, P.O. Box 5125, Norwalk, CT 06856-5125

Newington Town Clerk Tanya Lane is having surgery today. Please send your good wishes to Tanya at 25 Captain's Drive, Westbrook, CT 06498.

Please welcome Sheila Parizo, the new Town Clerk of Derby. Her email address is city.of.derby01@snet.net.

The Connecticut State Library C car will not be able to pick up publications from other towns, but maybe if a need arises they could look into this. Sorry for any confusion.This was a one time thing with Griswold. Ellen Dupont, Town Clerk 28 Main Street PO Box369 Griswold, CT 06351 860-376-7060 ext 100 860-376-7070 fax

Leslie Cotton, Southington Town Clerk is recouperating from hip surgery. You can send a get well, get moving card to Leslie at 253 Pilgrim Lane, Southington, CT 06489.

Please welcome Susan C. Coutu, the new Town Clerk in Lebanon. Her email address is s.coutu@lebanontownhall.org

CGS 7-110 states that files of the official publications of towns, cities & boroughs of the state shall be kept in the State Library, two copies of each such publication as soon as the same is published.

Diane Pizzo Unit Head, Collection Management at the Connecticut State Library has informed the Town of Griswold the State has a pickup and delivery service that transports books to and from the various public libraries throughout the State, in what they call the C car. The Town of Griswold had numerous publications that have not been forwarded to the State, I contacted Gratien Meda and Diane Pizzo took it from there. Diane can be reached by email, or phone 860-757-6561 DPizzo@csib.org they will pick up in quantity (not one publication) from your local library. Please address the box as follows:

C-car route #7 (this might be different with each town), Gratien Meda, Collection Management Unit, ConnecticutStateLibrary, 231 Capitol Ave., Hartford, CT 06106

For additional information please call the library. Ellen Dupont, Griswold Town Clerk

For those of you who missed the link to the 2005 CTCA dues invoice in the announcement page, please now go the Document Directory. The invoice can be downloaded from there. Sorry for the confusion.

Do any of your offices have security cameras in your offices, and if so, how long have they had them, and do you like the fact that the cameras are there?Please respond. Thank you. Dee Anne Brennan, Norwich Town Clerk cityclerk@cityofnorwich.org

I need help in regard to telephone systems and voice mail. Who out there has (or has tried) a voice mail tree on their main Town Clerk line with selections for other departments before they reach Town Clerk? I'm trying to eliminate a good percentage of the calls that are not ours by providing them with detailed information about our other departments and an option to reach those departments before they actually get to us.

Many times our number is given to them by information even though they have clearly asked for another department's number, i.e., Assessor, Tax,

Building," and they are annoyed. Rightfully so. Even if you may not use voice mail, I'd like to hear about your system. Thanks so much. Joyce Mascena, Glastonbury Town Clerk Mascena@glasct.org

My Council Chairman has asked me to survey our association since we are not members of CCM to find out how many towns have offered early retirement programs/incentives for their employees, when it was done, approximately how many employees took advantage of the program and what did it save the town in dollars. He has tried to contact towns themselves and they seem to be resistant in providing this data. If this was a program that was approved by your finance board or council or financial body of the town, there must be minutes on file approving the action and detailing the proposed savings to the town. This is a cry for help from all of you who can help us with this issue. Thanks for whatever help you can give us on this matter. We could use the info as soon as possible. Thank you for your help. Kathryn Zandri, Wallingford Town Clerk 203 294-2145.

Donna Golub, Middlefield Town Clerk has a map cabinet with pockets for sale. If any one is interested, e-mail Donna at tom.clerk@sbcglobal.net or call at

I'm seeking information regarding those Town Halls that have extended hours, what days of the weeks, what hours, and what offices within the Town Hall that are open. How are the staff members reimbursed? Overtime? Flex-time? etc. Stratford thanks you. Patty Ulatowski pulatowski@townofstratford.com

This year’s “Nuts and Bolts” segment will not include a presentation by the FOI staff. Instead, the FOIC staff is asking town clerks and other conference participants for questions about FOI and its applications in Connecticut. The 90 minutes reserved for “Nuts and Bolts” will consist of staff members answering questions from the public. To make this work, the FOIC needs active participation. It is encouraging everyone, even those unable to attend the conference, to send questions by February 21. Staff will spend the days leading up to the conference researching answers to the questionsthat are received. Questions should be sent to the attention of Tom Hennick or Tracie Brown at 18-20 Trinity Street, Hartford, CT. 06106. Those submitting questions can include their names, but it is not required. Also, you can e-mail the questions to the FOIC office to the attention of Tom Hennick at Thomas.Hennick@po.state.ct.usor Tracie Brown at Tracie.Brown@po.state.ct.us. Any other questions can be directed to Tom or Tracie at (860) 566-5682.

Throughout the year, the FOIC is planning other special events to commemorate the anniversary. As part of the anniversary celebration, this year’s conference will be held in conjunction with the Connecticut Foundation for Open Government’s Walter Cronkite Award Dinner, on the evening of March 15, also at Water’s Edge. At that dinner, the Walter Cronkite Award will be presented to noted author and journalist Seymour Hersh. Please let the FOIC know if you would like to attend the dinner. The FOIC will be happy to send you more information.

John Hahne, father of Patty Williams, Salisbury Town Clerk passed away last night. Patty's address is PO Box 484, Lakeville, CT 06039 to send condolences.

Joe Camposeo, Chairman of the Legislative Committee needs some information regarding land records recording and technology. Please respond to the questions below and send the information to Joe at joe07@ci.manchester.ct.us . County VP's, please get this information from those in your county who are not on the internet. Thank you for your cooperation.

George Buckbee, New Milford Town Clerk is home recouperating from surgery. Notes can be sent to 29 Caldwell Drive, New Milford, CT 06776

Also, please reserve the date of May 19th from 4-7 for the Legislative Reception at the LOB in Hartford.

Middletown Assistant Town Clerk Linda Teti is home recouperating from recent surgery. Notes can be sent to 338 Pine Street, Middletown, CT 06457.

We are using the new COTT system for land records and want to change from using our current printer and use our copier machine to scan and print. COTT is telling us they'll charge us an additional fee to trouble shoot problems. Please contact the East Hampton Town Clerk's office if you are using a copy machine to print or scan from your PC. We need more information. Thanks for your help. Bernice townclerk@easthamptonct.org

Bernadette Dillon, Portland Town Clerk is recovering at home from recent surgery. You can send cards to 22 Waverly Avenue, Portland, CT 06480.

I have a part-time (20) hour employee who has been working in the office for several years who is looking for more hours. She resides in Meriden and would be willing to pick up extra hours in another town covering illnesses, vacations, or merely holding a mirror part-time position for

the other 20 hours or so. Her name is Karen Kowalski and she is very reliable, responsible, thorough and extremely proficient with the computer and various programs. She is experienced in data entry and extremely organized.

If you know of anyone who can utilize Karen's talents and experience, let me know.

Dan Carey and Joe Camposeo are in charge of soliciting corporate sponsors for the New England Conference to be held at Foxwoods this coming November. They have already received some contributions from banks and attorneys. If you have a name of a company, organization or individual that might be interested in making a contribution to our organization, please forward that name to Dan Carey at dcarey@ci.hartford.ct.us. He will send out a letter on our behalf. Please let him know if he he should or shouldn't use your name as the referring party. Thank you for your assistance in this matter. We still need to raise some money to offset the operating expenses of the conference.

The Executive Board is meeting on January 26th. It is expected that an increase in conference registration fees will be discussed. If you are preparing or submitting your budgets right now, please consider adding an additional $50.00 for each of the CTCA conferences. Also, we learned yesterday that the registration fee for the NEACTC conference at Foxwoods in November will be $125.00. We are hoping for a large turnout of Connecticut Clerk hosts at that conference. Hopefully this information will help you through your budget preparation. There will be an announcement from the Association regarding new fees as soon as possible. Sandra Hutton, President CTCA

Please go to the document directory and view the form ED-626 - Notification of Number of Electors and Number of Voting Machines that we have to submit to the SOTS.